Privacy Policy

Visit University Ltd
Last updated: 24th February 2026

Visit University Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, make an enquiry, register interest in a programme, or engage with our services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

Who We Are

Visit University Ltd is a UK-based educational travel company designing and delivering international study programmes for schools.

If you have any questions about this Privacy Policy or how we handle your personal data, please contact:

Email: [email protected]
Registered address: SkyPark, SkyHub Suite 11, 8 Elliot Street, Glasgow, G3 8EP

 

What Information We Collect

We may collect and process the following types of personal data:

Information you provide to us

  • Name
  • Email address
  • Telephone number
  • School or organisation name
  • Role within your organisation
  • Student information necessary for arranging educational trips
  • Booking information
  • Any other information submitted via contact forms, enquiry forms, or booking forms

Payment details are processed securely via trusted third-party payment providers. We do not store full payment card details.

Information collected automatically

When you visit our website, we may collect:

  • IP address
  • Browser type and version
  • Pages visited
  • Date and time of visit
  • Device information
  • Cookies and usage data

 

How We Use Your Information

We use your personal data to:

  • Respond to enquiries and requests
  • Provide information about our programmes
  • Organise and manage educational trips
  • Process bookings and payments
  • Communicate important trip-related information
  • Send relevant updates about our services (where permitted by law)
  • Improve our website and services
  • Comply with legal and regulatory obligations

Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Performance of a contract – where processing is necessary to deliver our services
  • Legitimate interests – where we have a legitimate business interest that does not override your rights
  • Legal obligations – where we are required to comply with the law
  • Consent – where you have provided clear consent (for example, certain marketing communications)

 

Marketing Communications

We may send marketing communications to schools or professionals where this is relevant to your role and permitted under applicable law.

You can opt out of receiving marketing communications at any time by:

  • Clicking the unsubscribe link in any email, or
  • Contacting us directly at [email protected]

 

Sharing Your Information

We may share your personal data with trusted third parties where necessary, including:

  • Travel providers (e.g. accommodation, transport providers, universities, activity hosts)
  • Payment processors
  • IT and website service providers
  • Professional advisers (legal, financial or insurance advisers)
  • Government authorities where required by law

We ensure that all third parties process personal data securely and in accordance with applicable data protection laws.

 

International Transfers

Where educational programmes require international travel, personal data may be transferred outside the UK.

Where this occurs, we ensure appropriate safeguards are in place in accordance with UK data protection laws.

 

Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

However, no internet transmission is completely secure, and we cannot guarantee absolute security.

 

How Long We Keep Your Data

We retain personal data only for as long as necessary to:

  • Fulfil the purposes for which it was collected
  • Meet legal, accounting, or reporting requirements
  • Resolve disputes and enforce agreements

Retention periods vary depending on the nature of the data and the legal obligations involved.

 

Your Rights

Under UK data protection law, you have the right to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request erasure of your data
  • Request restriction of processing
  • Object to processing
  • Request transfer of your data
  • Withdraw consent (where processing is based on consent)

To exercise any of these rights, please contact:
[email protected]

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

 

Cookies

Our website uses cookies to enhance user experience and analyse website traffic.

You can manage or disable cookies through your browser settings.

 

Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page with a revised “Last updated” date.